myeoffice was one of SPAARG’s very first clients and one of our longest partnerships. What began as a small tool for managing employees’ tasks and their clients grew, through years of close collaboration, into a complete document management SaaS for chartered accountants: one place to run daily operations, find any document quickly, prepare audits and collect documents from clients.
- Client
- myeoffice
- Industry
- Chartered accountancy / professional services
- Services
- Product strategy and development, SaaS engineering, cloud infrastructure
- Product
- Multi database document management SaaS
- Team
- 2 developers, 2 designers, 1 project manager
The challenge
Chartered accountancy firms handle thousands of client documents a year — and most of them lived in email threads, shared drives and paper files.
- 01
Staff lost time hunting for the right version of a client document
- 02
Audit preparation meant gathering files by hand from many sources
- 03
Collecting documents from clients relied on repeated calls and emails
Our approach
- 1
Start with one real problem
A focused task manager that let firms track work across their employees and clients.
- 2
Grow through partnership
Ongoing conversations with myeoffice and its users shaped every new module, so the product followed real needs.
- 3
Make documents the core
Organised storage, fast retrieval, audit workflows and client document requests — built on top of the task foundation.
- 4
Build to scale as SaaS
A multi-database architecture that keeps each firm’s data isolated while one platform serves them all.
The solution
A multi-tenant document management platform designed around how chartered accountancy firms actually work.
- Structured document library with fast search and retrieval
- Audit workflows to organise and review audit documents per engagement
- Client document requests, so firms can ask for exactly what they need
- Task management for staff, linked to clients and their documents
- Separate database per firm for data isolation, security and performance
Technology
- PHP
- MySQL
- Node.js
- AWS EC2
- s3 Bucket
- Bootstrap
- CSS
The impact
Firms using myeoffice manage their documents, audits and client requests from one platform instead of scattered inboxes and folders. The product — and the partnership behind it — has kept growing for years, shaped by the people who use it every day.
It's great to have you as our complete IT Solution Partner. It has been a satisfying experience to work with Spaarg. Understanding and detailing each process during product development is really appreciable.